How can you share confidential files online as securely as possible?

When we talk about confidential files or consider sharing them, it is easy to assume that these are work documents or selfies that not everyone should see. The truth, however, is that the type of files to be shared can vary considerably. Perhaps you simply want to send a contract to your customer for signature instead of mailing it. In other cases, you may have a large attachment that you would like to share with your partners. Or you simply want to share holiday photos with your family and friends.

Do not use public links for sharing

Your first instinct might be to send your customer a public link. At first, you assume that only the person you share the link with has access to the content. However, the link can be shared publicly by your customer or, even worse, end up online in some way and be accessed by strangers. This also applies to the family holiday photos that you only wanted to share with your cousin. You do not want to share the photos with the rest of the world, do you? Because the internet never forgets!

Secure file transfer

The internet makes sharing content extremely easy. We have now reached the point where it is actually too easy. For this reason, companies are looking for solutions that allow them to store and share their confidential data online without having to worry about their privacy. When sharing sensitive content with one of your partners or colleagues—whether it is an image or a confidential PDF file—you should proceed with caution. Try to choose a cloud solution or file transfer service that provides you with tools for control. You should know what happens to your files.

Share files online during projects

If you work in an office, chances are high that you are likely dealing with short- and long-term projects. Collaboration is key, and we often see different departments working together on a document. This makes it possible to work more productively and efficiently. For short-term projects, you may need to exchange sensitive documents with people outside your department or the company. For these temporary situations, using LeitzCloud’s secure sharing is the best way to protect your confidential documents. By creating a guest user, the person you share content with must first log in before accessing the content. This way, you can track downloads and uploads and set an expiration date for the link. You will always have an overview of what is happening with your folder and can revoke sharing at any time.

Collaborate online with your team

To give your team constant access to documents and work together in the same folder, TeamShares are ideal. These folders seamlessly synchronize all content between your device and your team. TeamShares can be particularly useful when your team needs constant access to company resources. Handling confidential documents during long-term projects is also possible. As an administrator, you can choose which users are able to access specific folders and how they can access them. If you are concerned that your employees might take important documents home, you can also set it so that they only have access via the office computer. Regardless of the situation, you should be able to see what happens to your sensitive documents, photos, videos, or contracts. With the right tools, you can ensure that your documents remain secure and your family photos stay private.

Share securely online – leitzcloud

leitzcloud has been optimized for seamless collaboration and sharing with external parties. Click here for more information and how you can share securely online.