In the age of digitalization, including home office and outsourcing, cloud solutions are the choice for the present and the future:
Simple, clear, secure, and fast onboarding and usage. Collaboration is simplified, and intermediate results do not need to be constantly discussed because they are transparent.
But let’s start at the beginning with the following questions:
- What should you consider when choosing a secure cloud solution?
- Are only encrypted cloud solutions suitable?
- Does a German cloud solution ensure GDPR compliance and security, as data is stored on German servers?
This article addresses these and many other questions about cloud solutions.
What is a cloud solution?
A cloud, also known as cloud computing, refers to various services provided via the internet. These include, for example:
- Computing power
- Storage space
- Application software
As a customer, you benefit from being able to use these services via an app on a smartphone, tablet, or web browser. Maintenance and upkeep are handled by the provider.
The term “cloud” comes from English and means “cloud.” It has been used in the IT sector since the 1990s to describe information architecture. Specifically, it refers to the exchange between different devices such as servers, tablets, smartphones, etc.
Cloud solutions – how does a cloud solution work?
But what does a cloud have to do with this network? Like a cloud, the user cannot see which server the data is stored on or what hardware is used.
This information is hidden, just like in a cloud, and is irrelevant. What matters in cloud solutions is the result and the ability to work easily anytime, anywhere.
Since the mid-1990s, companies have rented storage space along with expensive leased lines for internet access in IT data centers.
However, this had the disadvantage that (un)planned maintenance work could cause websites or systems to go offline. Instead of a cloud solution, there was a server problem at the time.
Cloud solutions have the advantage that connectivity and reliability can be outsourced to third-party providers.
In cloud solutions, important data is stored multiple times at different locations. This is called redundant storage. It is comparable to backing up your data on a computer, a smartphone, and an external hard drive. If one device fails, you can still access the data from another.
Cloud solutions have many advantages
Unlike manual storage, cloud solutions allow access anytime, from any location and device. All you need is an internet-enabled device, an internet connection, and your login credentials.
In a survey conducted by IDC (Institute for Data Communication), around 60 percent of participants considered cloud computing to be the key technology of digitalization.
However, not all cloud solutions are the same. There are various options and providers for storing data. This raises the question: what should you look for in the best cloud solution?
Cloud systems – German cloud solutions
The question of the best cloud solution depends on individual needs. For example, the requirements of a cloud system for a school differ from those of a business.
The cloud solutions of leitzcloud are a highly suitable and secure option, specifically developed for business requirements. They are characterized by German data protection standards and modern security measures.
Important criteria for any cloud solution include:
- A secure data storage solution
- A TÜV-certified data center
- GDPR-compliant
With many employees or in outsourcing scenarios, it is advantageous to be able to add an unlimited number of devices. In addition, it is beneficial if the cloud solution can be accessed via smartphone or tablet apps or through a web browser.
For example, leitzcloud offers interfaces with offline clients for Mac and Windows. Access to the cloud solutions is also possible via apps for Android and iOS.
The sync tool
Our sync tool can do quite a lot!
Above all, it simplifies your work and improves team collaboration!
But what if you temporarily have no internet connection? In this case, offline editing with a sync tool is ideal (synchronization tool). It automatically synchronizes modified, newly created, or deleted data once an internet connection is available again.
Especially when working with a (new) cloud solution for the first time, the best cloud solutions stand out through strong customer support:
- Training support
- Setup assistance
- Migration support
However, questions may also arise during daily use. Fast and personal support in case of questions or issues is therefore very helpful and saves time, money, and effort.
Secure cloud solution – GDPR compliant on German servers
We at leitzcloud provide a secure cloud solution. On the one hand, we store your data securely and in a GDPR-compliant manner on German servers.
On-site and online, we do not grant third parties access to your data, as your privacy and security are important to us. This is ensured by the location in Germany and German legal regulations. In this way, our cloud solution helps you comply with the General Data Protection Regulation (GDPR). You can also sign a data processing agreement (DPA). This is conveniently available in your customer portal.
We keep our promise
Data protection and security are important to us.
Therefore, you can easily read on our website how we protect your data.
Access is already secured by two-factor authentication. This makes it extremely difficult for unauthorized persons to gain access to the system and read sensitive information.
Regular password changes provide an easy way to improve security while offering a strong protective effect. In this way, you also contribute to protecting your content and making the cloud solution more secure for all users.
As a German cloud solution, we stand for high standards in data protection and security. Our data centers are equipped with state-of-the-art security technologies and are certified according to ISAE 3402, ISO 27001, and ISO 9001.
To ensure the protection of your privacy in the cloud solution, all data remains your property and is neither processed nor analyzed.
Our cloud solution uses 256-bit encryption for both storage and data transfer to protect your data during every transfer. Communication with our servers is secured via SSL encryption.
For many reasons, our cloud solutions are secure:
- Data storage on German servers
- No access or analysis of your data by third parties
- Security technology certified according to ISAE 3402 and ISO 27001
- Two-Factor Authentication
Here you can find more information about the security standards of the leitzcloud solution.
Further security of cloud solutions
Security also applies to workflows within the cloud solution:
Through file locking, overwriting changes can be prevented when you no longer want a file to be accessible to users or when you want to work on a file alone. In the web browser, however, you can easily collaborate on documents without any conflicts occurring.
Cloud solution protection through admin
A secure cloud solution is also about basic structure and satisfied employees and customers.
As an administrator, you can easily keep track of the cloud’s developments via the dashboard, including current storage usage, the number of connected devices, and user activities.
As an admin in the cloud solution, you can easily:
- Manage folders
- Create reports
- Create reports
The device management of cloud solutions gives you full control: you can manage all devices that have access to the cloud solutions.
In the event of loss or theft, a remote wipe can prevent unauthorized access without losing the data. Additionally, you can disconnect outdated or lost devices from the cloud.
Try it now
Set up a trial account and discover what an admin in leitzcloud can do!
Trust is good, control is better. If you want to be absolutely certain when it comes to security, we can set up your own cloud hardware within your organization. This provides additional protection against suspicious activities such as viruses or ransomware attacks.
In addition, you can locally isolate the infrastructure of the cloud solution using your own cloud hardware. This gives you:
- Fast connectivity
- On-premises hardware within your organization
- Complete data backup
Cloud solutions – our service for you
If you have questions regarding the use or security of the cloud solution, you can contact us anytime by phone, email, or live chat.
Specially developed how-tos, tutorials, video tutorials, and online documentation answer the key questions about cloud solutions in advance.
For new customers, we are happy to provide a live demonstration to present the capabilities of our cloud solution. This also allows us to explain the most relevant features and help you get started more easily.
Best cloud solution – why investing is worthwhile
A study from 2016 conducted by the auditing firm KPMG and the research division of Bitkom Research clearly demonstrated the benefits of cloud solutions:
74 percent of the surveyed companies in Germany confirmed that the performance and availability of their IT services improved.
No deterioration was reported. However, only about a quarter of German organizations were using cloud solutions at the time.
This raises the question of when cloud solutions are actually useful. Cloud solutions are already beneficial when mobile devices such as tablets or smartphones are used alongside stationary computers in the workplace.
This is because cloud solutions simplify access and enable collaborative and flexible work for one or more people across different devices on a shared project.
However, cloud solutions are also useful in traditional laptop and desktop environments: even when data needs to be stored on more than one computer, a cloud solution can make sense.
These cloud solutions are particularly suitable as decentralized data storage when multiple locations are used. They are also well suited to meet scaling requirements during growth or when shifting capacities.
For employees working in the field, cloud solutions are ideal for accessing data in real time, tracking progress, or collaborating on documents.
A cloud solution simplifies and improves collaboration within your team. For example, everyone benefits from internal cooperation. With team shares, files can be jointly created and shared. Thanks to online editing, multiple users can work on documents simultaneously.
No document needs to be sent via email and updated manually anymore. No spreadsheet gets lost. With cloud solutions, all documents can be managed in one place and accessed company-wide.
External partners can also be included in these benefits. Innovative cloud solutions present your organization in a modern and structured way. Free guest user accounts enable controlled file exchange with other organizations.
Files can also be uploaded, downloaded, and collaboratively edited with these partners. This strengthens business relationships and enables smooth and timely collaboration.
This is also possible internationally, as the cloud solution interface supports five languages: German, English, French, Dutch, and Brazilian Portuguese.
Finally, cloud solutions enable remote work. Especially in the competition for qualified professionals, cloud solutions provide an attractive incentive to work flexibly from different locations.
German cloud solutions from leitzcloud – features and benefits
The cloud solutions from leitzcloud offer a variety of features:
Users can be added without limits, and guest accounts can be created temporarily. Team shares enable collaboration with other users, while sharing permissions for guests can be created at any time and without restrictions. These different account types are a key prerequisite for flexible collaboration with unlimited partners and employees.
Thanks to Microsoft Office compatibility, documents created in other editors can be easily uploaded to the cloud and further edited. Word documents, Excel spreadsheets, and presentations can be created, edited, and optimized in the cloud—without requiring an additional Office license.
Simultaneous document editing allows everyone to contribute. Errors are identified quickly, progress is visible to all, and changes are transparent and traceable.
To maintain oversight, the dashboard plays a key role. Depending on the user, access rights within the cloud solution can be individually configured and adjusted. This secure cloud solution ensures that sensitive data is only accessible to authorized users.
Cloud solutions – always maintaining control
These intelligent and flexible governance functions of the German-made cloud solution enable simple, fast, and transparent management, bringing more structure and collaboration into your organization while driving digital transformation forward.
The effective governance offering of our cloud solution leitzcloud for businesses includes, among others:
- Organization settings
- 2-Factor Authentication
- Branding
- Activity Log
Through this content management, your processes are optimized and productivity is increased by the German cloud solution.
Whether you have one employee or 1,000 employees: with the cloud solution and its governance features, you maintain full visibility and control over content, access rights, and user activities.
Cloud solution from leitzcloud – individual customization options
Your preferences are important to us, which is why we tailor our cloud solution individually. In addition, you can define your own policies within the cloud solution:
- Activate or restrict user functions
- Define storage capacities for users
- Manage revisions and deleted data
- Use your organizational structure within the cloud solution or create a new one
This is especially useful when collaborating across multiple branches and departments. For this purpose, different policies can be defined and additional administrators can be appointed.
Cloud solutions – individual settings
To help maintain oversight within the cloud solution, we support you with notifications and reports. You can define which activities trigger email or SMS notifications directly to your computer or smartphone.
In addition, you can configure reports containing all statistics, information, and developments within the cloud solution.
Accidents can happen: with a single mouse click, a week’s worth of work can be deleted. With cloud solutions, there are options to handle such issues—for example, restoring an earlier version.
Otherwise, you decide when files are permanently deleted or how long revisions are retained.
You can enforce frequent password changes or enable two-factor authentication to increase the security of your cloud solution.
Selective synchronization of chosen folders helps you save local storage space on your devices.
Within the cloud solution, your own branding can be used in a targeted way:
- The sync tool can be named according to your preferences and equipped with your organization’s icon.
- The login screen for users and guests of the cloud solution can be customized with your own logo.
- Colleagues and external partners can be invited to collaborate via individual emails.
Cloud solutions – a conclusion
Cloud solutions can improve operational workflows. Data is securely stored through cloud solutions and protected against unauthorized access.
Our data center near Frankfurt is monitored 24/7, 365 days a year, and ensures the best possible protection for your data both on-site and online. Third parties are not granted any access. And we do not process your data either, as privacy is a top priority for us.
Password changes, two-factor authentication, and a TÜV-certified data center with high security standards contribute to protecting your data.
Upon request, we can additionally install cloud hardware. With this, you benefit from fast connectivity, complete data protection, and hardware within your organization, which you can also switch off locally.
We take care of the software and maintenance for you, allowing you to focus on what matters most.
At the same time, collaboration with various partners is possible both nationally and internationally. With custom icons and tools, you can give your setup a personalized touch.
Thanks to corporate governance features, it is easy to maintain an overview. Users can be managed, and revisions and file recoveries can be carried out. By configuring notifications and reports, you receive the most important information.
Even when using multiple different devices, business processes can be simplified and made faster and more efficient with cloud solutions.
Whenever you need us, we are there for you—whether during cloud setup, the migration process, or daily use. Our customer support is available to assist you. How-tos, video tutorials, and online documentation also guide beginners step by step through all processes in a clear and understandable way.
Convince yourself of our secure cloud solution and try it free for two weeks. Benefit from our wide range of features, user-friendly interface, and customer-focused service.
Try it now
Create a free account and work with the full functionality of leitzcloud!
No payment information required. Just a few clicks.
